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These Qualia Event Attendee Terms & Conditions (“Terms & Conditions”) apply to your registration, attendance, and participation at the Qualia Event referenced in the registration document to which these terms are incorporated (the “Event”). If you are registering for multiple Qualia events simultaneously, these Terms & Conditions shall apply to your registration, attendance, and participation at all applicable Events. By clicking “Order Now”, registering for, or otherwise attending or participating in the Event, you agree to be bound by these Terms & Conditions.
Your attendance at the Event is subject to your payment of all applicable fees and taxes. Registration fees are exclusive of applicable taxes and duties, including without limitation, VAT, excise taxes, sales and transaction taxes, and gross receipts taxes. You are responsible for paying all applicable taxes and other governmental fees, charges, penalties, interest, and other amounts related to the transactions and payments under these Terms & Conditions. Payment of all registration fees and taxes is due at the time of registration.
All cancellations requesting a refund must be received in writing at least thirty (30) calendar days prior to the start of the Event. Cancellations are subject to a $100.00 processing fee. Refunds will be processed within 30 days after the Event. Refunds will not be granted for any cancellation submitted less than thirty (30) calendar days prior to the start of the Event, nor will they be issued for no-shows. Qualia in its discretion may permit substitutions in the event a registrant cannot attend. Requests to substitute an attendee must be submitted to Qualia at firstname.lastname@example.org no later than fourteen (14) calendar days before the Event start date. Please notify Qualia of any cancellations by emailing email@example.com. Registration fees are otherwise non-refundable and Qualia will not be required to reimburse you for any travel expenses, cancellation charges, or other losses associated with any cancellation of the Event.
Attendees agree to treat all other Event attendees, whether in-person or virtually, with respect.
Attendees will at all times be considerate of other Event attendees.
Attendees will not harass, intimidate, or attack any other Event attendees in any way.
Attendees will promptly alert Qualia or Event venue staff of any violation of this Event Code of Conduct of which you become aware or reasonably suspect.
Without limiting the foregoing, the following behavior is expressly prohibited at the Event:
Intimidating or threatening behavior whether verbal or physical.
Behavior that could be construed as harassment or discrimination (including on the basis of age, race, national origin or ethnicity, gender, disability, sexual orientation, or physical appearance).
Lewd, profane, or sexually suggestive language or conduct.
Any language or conduct that disrupts the Event or any presentation.
Destruction or vandalism of any personal property or the Event venue.
The unlawful possession of any weapons.
Any drug use or unauthorized consumption of alcohol.
Qualia may revoke your right to attend or participate in the Event, whether in-person or virtually, without liability or further obligation if Qualia believes you have failed to comply with any provision of these Terms & Conditions or any instruction by Qulalia or the Event venue.
Qualia or the Event venue(s) may implement and require practices to promote the health and safety of attendees. These precautions may include vaccination or negative testing requirements, mask requirements, and social distancing among others. These precautions may be established at any time leading up to or during the Event. Each attendee agrees to comply with all health and safety requirements imposed by Qualia or any applicable venue.
Qualia may provide your name and contact information to sponsors of the Event (“Event Sponsors”) unless you opt out of providing that information. You may opt out of being included in an attendee list that Qualia shares with Event Sponsors by informing Qualia of that choice at firstname.lastname@example.org.
You grant Qualia, our affiliates, and our independent contractors the right to record, film, photograph, and capture your voice and image in any media at the Event (the “Recordings”). You grant to Qualia and its affiliates, agents, employees, and assigns an irrevocable, nonexclusive, perpetual, worldwide, royalty-free right and license to use, reproduce, modify, distribute, and translate, for any lawful purpose, all or any part of the Recordings. Qualia may edit the Recordings, use them alone or together with other information, and allow others to use and disseminate them. To the maximum extent permitted by law, you waive any moral rights you may have in the Recordings. You represent and warrant that you have the necessary rights and permissions to grant the license in this paragraph.
You acknowledge and agree that attending the Event is voluntary. To the maximum extent permitted by law, you assume all risk, responsibility, and liability associated with your attendance and participation at the Event.
To the maximum extent permitted by law, you (for yourself and anyone else who might make a claim on your behalf) hereby release Qualia and its affiliates, and their respective directors, officers, employees, contractors, representatives, agents, successors, and assigns, from any and all claims, demands, causes of action, suits, damages, losses, debts, liabilities, costs and expenses (including without limitation attorneys’ fees and costs) that you may have now or in the future related in any way to the Event or the Recordings.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER QUALIA NOR ITS AFFILIATES, LICENSORS, OR CONTRACTORS WILL BE LIABLE TO YOU UNDER ANY CAUSE OF ACTION OR THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, FOR (A) INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, OR (B) LOST PROFITS, REVENUES, CUSTOMERS, OPPORTUNITIES, OR GOODWILL. IN ANY CASE, QUALIA’S AGGREGATE LIABILITY UNDER THESE TERMS WILL NOT EXCEED USD $250.
Entire Agreement. These Terms & Conditions represent the entire agreement between you and Qualia regarding their subject matter, including your right to attend and participate in the Event.
Assignment. Except as expressly provided by these Terms & Conditions, your rights hereunder are non-assignable and non-transferable. Any purported assignment in violation of this Section will be void. Qualia may assign or transfer any rights or obligations under these Terms & Conditions in its sole discretion. Subject to the foregoing, these Terms & Conditions will be binding upon and inure to the benefit of the parties and their respective permitted successors and assigns.
Severability. If any part of these Terms & Conditions is held to be invalid or unenforceable, the remaining portions of these Terms & Conditions will remain in full force and effect. Any invalid or unenforceable portions will be interpreted to effect the intent of the original portion. If such construction is not possible, the invalid or unenforceable portion will be severed from these Terms & Conditions, but the rest will remain in full force and effect.
Force Majeure. Qualia and its affiliates will not be liable or responsible for any delay or failure of performance resulting from any cause beyond Qualia’s reasonable control, including without limitation, acts of God, labor disputes, electrical or power outages, utilities or other telecommunication failures, earthquake, storms, or other acts of nature, pandemics, blockages, embargoes, riots, acts or orders of government, acts of terrorism, war, or the threat of transmissible disease.
Governing Law & Jurisdiction. These Terms & Conditions shall be governed by the laws of the State of California, without regard to any conflicts of law rules. Any legal dispute arising out of, or related to, these Terms & Conditions shall be brought in the state or federal courts located in San Francisco County, California. You and Qualia each consent to the exclusive jurisdiction of such courts with regard to any dispute arising out of, or related to, these Terms & Conditions.
Modification. Qualia may modify or update these Terms & Conditions at any time upon written notice in any form (including by email). By attending the Event, you agree to be bound by such modified or updated Terms & Conditions.