Closing Party


Nexus Feature List

Qualia Nexus is a modern, cloud-based title, escrow, and closing platform built for regional title & escrow agencies with ambition to scale. By leveraging Qualia’s entire product ecosystem spanning title & escrow, lender, and underwriter solutions, you’ll fully unlock the systems’ automation capabilities and discover the power of a connected transaction. With Nexus, title & escrow agencies can manage day-to-day complexity while achieving a new level of transaction party connectivity, one that finally unlocks the ability to automate a closing end-to-end for both a title company and its partners.

Title Production Workflow and Task Management
Automated Order Acceptance and AI-driven Data Extraction Coming Soon Automatically accept orders from your primary sources of business, use AI-driven technology to extract order data from PDF files of purchase agreements, and simplify file-setup with a streamlined order open process.
Structured Data Only enter order data once - data entered, or retrieved via initial order placement or Info Requests (below) is auto-populated to the appropriate data fields on the order. Data entered in your (or your transaction partners’) system is automatically synced in real time to all transaction partner production systems
Smart Action Groups Smart Action Groups are automatically applied to the workflow when the trigger condition (e.g., seller is a trust) is met - meaning customers don’t need to build a workflow for every scenario, and instead create small, manageable SA Groups to accommodate unique needs
Stakeholder Connectivity
Information Requests Put the information intake process on autopilot with configurable information requests that can be automatically sent to clients and partners based on criteria such as order opening or identification of missing data. Received information flows directly into the file, eliminating the need for manual entry. Securely collect data such as:
  • Personal information of buyers/sellers
  • HOA information
  • Commission information
  • Payoffs
  • Lender contact information
  • Property information
  • Insurance
  • Utilities
  • Home warranty
Progress Tracker Provide real-time status updates on exactly where a closing sits to all parties in the transaction, including buyers, sellers, lenders, and real estate agents.
Document Exchange and Storage Automatically associate documents with the order. Clients and partners access their documents before, during, and after the closing in a secure portal. Lenders can automate requests for documents (e.g., CD, Commitment, Closing Package) and receive those documents back from the settlement agency without ever leaving their LOS.
Partner Connectivity Utilize an extensive set of underwriter, lender, vendor, property data, shipping, and e-recording integrations. In some cases, underwriters calculate rates within Qualia rather than via integration.
Wire Fraud Detection Collect wire instructions and bank account information via Qualia + Stripe and automatically verify all wiring instructions. System will flag unrecognized accounts
Digital EMD Track EMD due dates, receive and manage EMD submissions and disbursements in Qualia
Vendor Management
Automatic Order Placement and Structured Data Return Automatically place orders for title services (e.g., title search, tax cert, HOA, payoffs, warranty) and receive structured data back that will flow into data fields and eliminate rekeying.
Track and Assess Vendor Performance View vendor performance and historic pricing with built-in Vendor Performance Reports and Vendor Report Cards to assign more business to highest performing vendors and make informed decisions when choosing to work with a new vendor
In-app Order Accounting Collaborate with your lender to balance every file in Qualia with a ‘smart-balancing’ accounting section of each file that tracks if your order is balanced and alerts you if the file is incorrectly balanced so you minimize risk of disbursing on an unbalanced file
In-app Global Accounting Built-in automatic bank account clearing with positive and reverse-positive pay, reconciliations, and global accounting reports.
Incoming Wire
Centralized management of incoming wires within Qualia (only with eligible Partner Banks)
Outgoing Wire Queuing Centralized management of outgoing wires within Qualia (only with eligible Partner Banks)
Data Access and Reporting
Internal Systems Integrations Leverage API technology to automatically export pertinent transaction data into your Business Intelligence, CRM, ERP, and other business critical tools
Closing and Post-Closing
Audit Readiness Dashboard Central portal to identify and take action on any files with audit red flags (e.g., file shortages, outstanding credits) with direct hyperlinks to file that require action
Full and Partially-Remote Closings For eligible transactions, buyers/sellers work with a remote notary to eSign closing docs directly in Qualia for a completely remote and digitally-native closing experience with Qualia RON
Automated Post-Closing and Recording Automatically reconcile disbursement data, record via SimpliFile, upload final policies to transaction partners, and submit remittance.
Two-factor Authentication Provide additional security measures by enabling 2FA, which Requires two steps in order to verify a user. Rather than just asking for a single piece of information – such as a password — two factor authentication goes a step further to enhance the level of security within the system
Single Sign On Provide additional security measures and convenience for employees and transaction partners by enabling SSO, an authentication method that enables users to securely authenticate with multiple apps and websites by using just one set of credentials
Trust Center Qualia’s approach to security and privacy is built around 5 pillars; Security, Customer Rools, Compliance, Legal & Privacy, and Reliability. Learn more in our Trust Center
Change Management and Support
Ongoing Customer Success Your Customer Success Manager is your assigned strategic partner to constantly ensure that agencies are maximizing Qualia to the fullest extent possible
Learning and Development Use Qualia University, an online, flexible, self-paced training program that guides you through every step of Qualia’s platform. Additionally, the Knowledge Base is a continuously updated repository of helpful articles, how-to guides, and webinars that support your use of the platform.

*Feature is currently in Beta before a release to all Nexus customers. If you would like to explore using these additional features as Trial Services, please reach out to your Qualia CSM.

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