Payroll Administrator
Austin, TX

At Qualia, we've built a new class of real estate technology that simplifies home buying and selling into an easy, understandable, and secure process. Our products bring together users from across the real estate ecosystem---homebuyers and sellers, lenders, title and escrow agents, and real estate agents---onto a single shared platform, providing greater clarity and transparency to real estate transactions. Today, millions of consumers use Qualia to close on homes every year.


As a member of the Finance team, this position will be an important business partner to various teams across the company. You will be responsible for processing payroll for a rapidly growing US organization with over 300 employees. As one of our early finance team members, you'll have the opportunity to develop yourself in the role and play a key part in building processes, procedures, and programs to support the finance, payroll, and accounting function.


  • Own payroll processing for all US employees including bi-weekly and/or semi-monthly multi-state payroll for U.S. salaried and hourly employees & prepare summaries for approval
  • Maintains and manages the calendar for timesheet and payroll submission
  • Manages the time-sheet submission and approval process
  • Calculate and process manual checks as necessary
  • Continuously improve our payroll and benefits processes
  • Reconcile benefit deductions between payroll system and providers
  • Coordinates with People Operations team to ensure correct employee data, and accuracy in processing new hire and separation pay
  • Enters and audits earnings, commissions, bonuses, deductions, DDP, garnishments and income tax withholdings along with any other payroll necessary adjustments
  • Ensure compliance with federal, state, and local payroll requirements and updates
  • Provide excellent customer service and timely responses to employee issues and inquiries regarding payroll and benefit matters
  • Complete payroll-related journal entries in accordance with month-end deadlines
  • Ensure accurate and timely filings for federal and various states reporting and annual W-2's filing
  • Assist with external audits - year end, payroll, 401k
  • Process expense reports and accounts payable
  • Perform other ad hoc reporting requests from Accounting, Finance and People Operations


  • 3+ years of experience processing US payroll including both exempt and nonexempt employees
  • Has a customer service mindset
  • Strong team player with the ability to effectively communicate with teammates
  • Able to plan, organize, and prioritize workload to meet deadlines
  • Detail oriented and able to work independently
  • Intermediate Microsoft Excel skills - ability to perform vlookup, sumif and build pivot tables required
  • Experience with ADP workforce now preferred


Qualia is made up of incredibly bright, mission-driven coworkers who are passionate about using technology to solve real world problems---and we're growing quickly. In order to continue building an engaging and dynamic organization, we're committed to giving everyone the support they need to do great work.

Our benefits package is designed to allow our team members to be their best selves, both in and out of the workplace. In addition to comprehensive health plans, a 401k program, and commuter benefits, we prioritize family and personal well-being through professional development, parental leave, and a flexible time off policy. The team is temporarily remote during the pandemic, but Qualia offers a robust online onboarding program to train new hires, biweekly all hands meetings, daily meditation sessions, and a variety of internal virtual events to keep employees connected.

We believe diverse perspectives and backgrounds are critical to building great technology, and our goal is to cultivate an environment where people feel equally valued and respected. Qualia is proud to be an equal opportunity workplace, and we welcome applicants from all backgrounds regardless of race, color, ancestry, religion, gender identity or expression, sexual orientation, marital status, age, citizenship, socioeconomic status, disability, or veteran status.

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